INTRODUCTION
The Brain Health Conference is organised by Eventsador W.L.L. (“We”, “Our” or “Us”) in collaboration with the Bahrain Medical Society (BMS) and with the approval of the National Health Regulatory Authority (NHRA) in the Kingdom of Bahrain and is committed to protecting the personal data of our clients, partners, event participants and website visitors. This Data Protection Policy outlines ways in which we may collect, store, utilise and safeguard personal data in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR).

SCOPE
This policy applies to all personal data processed by Us through Our website and related services, including but not limited to the Eventsador event app, online registration, onsite registration and exhibitor signup for the organisation of CME accreditation events and scientific and medical events.

DATA COLLECTED
We may collect some or all of the following categories of personal data:
• Contact Information – Name, Phone Number, Email Address and Mailing Address
• Account Information – Login Credentials for event app and/or website accounts
• Event Registration Data – Job Title, Organization and Location
• Technical Information – Browser and Operating System, IP Address and Website Usage via Cookies and Analytics tools
• Payment Data – Payment Method and Billing Details (Payments are processed via secure 3rd party payment gateways)

DATA USE
Reasons why we use your personal data:
• Comply with local legal and regulatory requirements
• Manage event registrations and participation
• Process payments and issue of invoices and/or receipts
• Communication for confirmations, session tracking, check-in/checkout and event updates
• Improve website functionality and provide a better user experience

LEGAL GROUNDS FOR DATA HANDLING
Personal data is handled and processed based on the following reasons:
• User Consent & Preferences – Certain activities, such as marketing communications and promotional outreach, rely on explicit consent provided by the individual
• Contractual Commitments – Information is processed to fulfil agreements, including event registrations, ticketing and related services as required by the user
• Regulatory Compliance – Data handling is conducted in accordance with legal requirements, industry regulations and applicable governmental policies
• Business Interests & Service Optimization – Data is used to enhance analytics, fraud detection and overall service improvements while prioritizing user privacy

DATA SHARING & INTERNATIONAL TRANSFERS
We do not sell personal data to third parties. However, we may share data with trusted entities to facilitate secure and efficient services, including:
• Secure Payment Processing – Transaction data is shared with payment providers (e.g., BenefitPay, VISA, Mastercard, ApplePay, GooglePay, SamsungPay, etc) to ensure seamless and safe payments
• Event Participation Management – Registration details may be shared with event platforms to coordinate attendee access and engagement
• Performance Analytics – Aggregated data may be processed by analytics providers to optimize platform functionality and user experience
• Legal & Compliance Obligations – When required by law, data may be disclosed to law enforcement or regulatory authorities in adherence to legal mandates
When transferring data outside the European Economic Area (EEA), we implement robust safeguards such as Standard Contractual Clauses (SCCs) to ensure compliance with data protection regulations.

DATA RETENTION
Personal data is retained only as long as necessary to fulfil the purposes stated in this policy, as required by local law and/or as long as required to provide the services for which such data has been acquired.

DATA SECURITY
Our security measures to protect your personal data may include one or more of the following:
• Data access is limited to a select number of personnel
• Use of Secure Socket Layer (SSL) encryption for transactions
• Implementation of industry standards related to storage of data
• Regular security audits and vulnerability assessments

COOKIES
Our website uses Cookies and 3rd party analysis tools to further enhance the user experience and monitor website traffic

YOUR LEGAL RIGHTS
You have the following rights under data protection laws:
• Access – Request access to your personal data
• Modification – Correct any inaccuracies in your data
• Limit – Restrict processing of your data. This may affect your ability to participate in Our events
• Hard Copy – Receive a hard copy of your data in a printed format
• Deletion – Request deletion of your data, subject to legal retention requirements
• Unsubscribe – unsubscribe from direct marketing
• Withdraw Consent – Withdraw consent for specific processing activities. This may affect your ability to participate in Our events
For any of the above reasons, please reach out to us via EMAIL

POLICY UPDATES
In order to stay up-to-date with current security and data protection trends, We may update this Data Protection Policy to reflect changes in legal and/or operative requirements. The updated policy with the effective date will be shared on Our website. Your continued use of Our website and/or services confirms your acceptance of Our current policy.

CONTACT
In case of any queries, suggestions or concerns about this Data Protection Policy, kindly reach out to Us: Get in Touch | www.eventsador.com